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Article I. NAME
The name of our group shall be __Student Athlete Advisory Committee (SAAC)
at Roanoke College.
Article II. PURPOSE
The purpose of our organization shall be _represent and serve
student-athletes in all areas including academics, support in athletic
events, relationships with faculty/staff, and any other area needing
representation for student-athletes.
Article III. MEMBERSHIP
Membership is open to any student- athlete at Roanoke College.
Membership includes a maximum of three student-athletes per team.
Article IV. OFFICERS
Section 1. The officers of the group shall be:
a. President
b. Vice-President
c. Secretary
d. Treasurer
e. Faculty Advisor
Section 2.
The officers shall be elected by a majority of the voting membership of the
organization in annual elections. Elections will be held at the March
meeting of Spring Term of each year.
Section 3.
The Faculty Advisor shall be elected by a majority of the voting membership
in an annual election immediately following officer elections.
Section 4.
The term of office for the officers and Faculty Adviser will be from March of
the regular academic year to March of the following year.
Section 5.
A member must have a cumulative grade point average of 2.0 or better in order
to be eligible to hold an office. If an member's
grade point average drops below a 2.0 during his time of office, then s/he
must resign that office.
Section 6.
Vacancies of office shall be filled by a special election at the meeting
after the vacancy occurs.
Article V. MEETINGS
Section 1.
Regular meetings will be held at a time agreed upon by the majority of the
members.
Section 2.
Special meetings may be called by the President or upon request of any active
members.
Section 3.
All members shall be notified of a special meeting at least 2 days before the
time of the special meeting.
Section 4.
A quorum shall consist of two-thirds of the membership.
Article VI. FUNDING
Section 1.
All finances shall be handled in accordance with the established procedures
in effect for the college outlined in the Student Organization Handbook.
Section 2.
In the event of the loss of the group's recognition, any funds remaining in
the college funds account shall revert to Student Life Council.
Article VII. AMENDMENTS
Section 1.
Proposed amendments to this constitution or the by-laws of the constitution
shall be presented at a regular meeting at least one meeting prior to being
discussed and voted upon.
Section 2.
Have been properly presented, amendments may be adopted by two-thirds of the
voting members vote of the membership at a regular
meeting.
Section 3.
Amendments shall go into immediately upon adoption.
BY-LAWS
Article I. DUTIES OF OFFICERS
Section I. The duties of the President shall be to:
a. Call any additional meetings.
b. Preside over all meetings.
c. Represent the organization as
needed on and off the Roanoke
College campus.
d. Consult with the Faculty Advisor all current concerns
and activities.
Section 2. The duties of the Vice-President shall be to:
a. Assume the duties of the
President if he/she is unable to carry them out.
b. Assist the President in administering the business of
the group, including organizing speakers and setting-up committee heads when
needed.
Section 3. The duties of the Secretary shall be to:
a. Record minutes of each group
meeting.
b. Conduct any major correspondence concerning the group as
a whole, including attending outside meetings.
Section 4. The duties of the Treasurer shall be to:
a. Keep a record of all financial
documents and submit all financial records to the Student Activities Office
when required for audit.
b. Sign all financial documents.
c. Turn in all financial records for re-issue to the new
Treasurer when required.
Section 5. The role of the Faculty Advisor shall be:
a. Assist the officers of the
organization in any necessary business.
b. Act as a liaison to the
faculty and administration.
c. Attend meetings when possible.
Article III. COMMITTEES
Section 1.
The committees of the group will be formed as the need arises.
Section 2.
Each committee will have a chairperson who is to be elected by the committee.
Section 3.
All members of the organization shall be able to hold office, and/or serve on
a committee of their choice.
Section 4.
The term of office for the officers and the committee chairs will be from
March of the regular academic year, to March of the following year.
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