Old Dominion Athletic Conference
Spring Meeting Action Items
May 21-23 –
Attendance
All schools were represented at the start of the meeting.
Presentations
The Board accepted two presentations prior to beginning its
work on the agenda.
The recent conversations concerning DIII membership and
possible sub-division were included in Shana’s presentation. Val Cushman (
Membership Proposals
1. Write
a letter from the conference that would go to the NCAA executive working group
and the presidents explaining that we had the opportunity to discuss these
issues. The letter will also support the Haverford group’s letter about the
speed/haste of the decisions being made. APPROVED (11y, 0n, 2abstin)
2. Send a letter to the ODAC presidents
outlining each of the steps the Board reviewed in this discussion and encourage
discourse with the presidents in a conference-wide forum (perhaps September
presidents meeting) to explain where we are and the decisions that need to be
made for the future. APPROVED (11y, 0n, 2abstin)
Awards Committee
The awards committee will review the conference
sportsmanship awards and the methods sport committees use to determine their
annual winner. In addition the committee will review the method used to hand
out the conference commissioner’s cups. The Board can expect a report at its
scheduled December 2007 meeting.
Calendar and Site
The fall Board of Directors meeting will be held at
Officiating Committee
The officiating committee should work with the commissioner
and review procedures for evaluation of conference supervisors. The committee
will file a report at the December meeting after studying additional conference
procedures regionally and nationally.
Shenandoah Membership
Information
1. PROPOSAL: Support from the ODAC to approve a
site visit of
phone
conversation to Dr. Davis at Shenandoah that this is an exploration, not
admission into the
ODAC. APPROVED
(7y, 4n, 1abstin)
Championship and Games
Committee
1. Schools should have the ability to adjust
football start times on special dates – moving away from
the
traditional 1pm start in the event they host a special event on campus calling
for a 1:30 or
2pm start depending on the time of
the year (provided they are in mutual agreement and daylight savings time still
in place). APPROVED
2. The committee recommends the Board consider
an adjustment to the rule allowing flexibility with
Fall sport start times (with home
football) provided the two schools can agree. If not, the default times
available will continue to be 11am or 3pm. APPROVED
3. The committee also suggests that a conference
call take place with all participating teams and
officials
prior to the semifinal round of each championship to assure full compliance
with
tournament
procedures. APPROVED
Tie-Breaker Lots –
2007-08
Base. MBB WBB FHOC MLAX WLAX MSOC WSOC Soft. MTen. WTen. VB
BC 8 4 7 6 x 6 9 10 3 8 6 4
EMU 10 1 6 2 x x 2 1 6 x x 7
E&H 5 3 2 x x x 8 5 1 3 3 8
GC 3 5 9 x 3 7 5 4 7 10 7 5
HSC 1 9 x x 6 x 1 x x 2 x x
HU x x 3 x x 2 x 11 x x 8 x
LC 2 6 1 8 2 1 3 9 10 6 10 11
RMC 4 2 10 3 1 3 7 12 4 7 11 1
RC 6 10 8 1 7 9 6 8 5 5 1 10
SBC x x x 4 x 8 x 2 8 x 4 2
VWC 9 8 5 7 5 5 4 3 9 1 5 3
WLU 7 7 4 9 4 4 10 6 x 9 9 9
Scheduling Committee
1. Consider the
proposal to change the men’s basketball schedule to 16 league games instead of
the current
format requiring double round-robin play. FAILED (4y, 6n, 3abstin)
Training
1. Allow Trainers to meet via conference call
again next year (2007-08). APPROVED - unanimous
Baseball
1. Teams have the
option to begin their weekend DH to start at 1:00 after daylight savings time
starts. If a consensus cannot be reached, the default
time is 12:00. (I.C.). APPROVED
2. (I.D) Batting Practice Times
Weekday:
105 minutes
before game time - Visiting
Team BP
75 minutes
before game time - Home
Team BP
45 minutes
before game time - Clear
Field
40 minutes
before game time - Visiting
Team Infield
30 minutes
before game time - Home
Team Infield
20 minutes
before game time - Field
Prep
Weekend:
105 minutes
before game time - Home Team
BP
75 minutes
before game time - Visiting
Team BP
45 minutes
before game time - Clear
Field
40 minutes
before game time - Home
Team Infield
30 minutes
before game time - Visiting
Team Infield
20 minutes
before game time - Field
Prep
* A motion was made to refer the increase in batting practice times to
the championships and games committee for review of pregame formats in all ODAC
sports. APPROVED
3. The 2008 tournament will be held
April 24-27 in
4. Adjust the tournament home team
formula to award the higher seed as the home team throughout the tournament. APPROVED
Golf
1. Recommendation Two
– Commissioner Bankston should contact the NCAA and ask their opinion
of holding
our Conference Tournament in two parts, one in the fall and one in the
spring. Would
both parts
be exempt from the 20 round maximum?
*Commissioner Bankston will discuss this option with the NCAA and report
to the committee prior to next year’s meeting.
2. That the Endorsed
List be updated by deleting the Tom Keller Memorial and the Pine Needles
Invitational,
and adding
3. Decision to approve use of VSGA Rules
Officials (2) at the ODAC Conference Championship
(Budget
impact will affect final implementation). APPROVED
Men’s Lacrosse
1. The ODAC men’s
lacrosse coaches unanimously agreed to request a letter written by Brad
Bankston to the appropriate NCAA
committees and administrators expressing league concerns about the NCAA
selection process and the lack of representation in the southern conferences
and ODAC. (It was noted that the Centennial Conference
is already drafting a letter to the NCAA
with similar concerns. Commissioner Bankston will review the
Centennial’s correspondence and work with the executive committee to determine
the proper direction for the ODAC’s possible response.
2. Explore expanded ODAC tournament in 2009 (five-team
format) with more serious discussion next year at the coaches and AD level. APPROVED
It was agreed by the coaches and
supported by Chuck O’Connell that the championship game should be played on
Sunday every year (1 PM).) APPROVED
Women’s Lacrosse
1. Change goalie
voting to 3, 1 in all-conference voting procedures. APPROVED
2. Change all-conference voting procedures to
vote for 10 nominees per position. APPROVED
Softball
1. The committee
recommends that the 2008 ODAC tournament be pushed back one week and
begin on Friday, April 25th.
APPROVED – Noted that this might
cause a problem with 2008 provided the coaches have completed scheduling. The
intent of the softball coaches was to implement the change in 2008.
2. The committee
recommends expanding the ODAC tournament to include the top eight teams
instead of
the top six.
* A motion was made to refer this to the championships and games
committee in an effort to review the percentage of conference teams that
advance to championshsip for all 22 league-sponsored sports. APPROVED
Swimming
1. Regular Season Competition
E. The home team is responsible for providing
adequate officials to conduct the meet
(dual or
otherwise), and to conduct an official meet in accordance with NCAA rules.
Failure to do so may result in
forfeiture of the meet. A backup
timer is required for each heat
and each lane at ODAC meets. A manual stop watch must be used as the
primary backup
to electronic timing systems. APPROVED
WITH AMENDMENT TO ELIMINATE THE LANGUAGE OF FORFEITURE.
2. Conference Championship Tournament
A.
Determination of Date and Site
The conference meet shall be named “The ODAC Swimming Championship” APPROVED
B. The date and site of the conference meet
shall be determined by a vote of the coaches
at the annual spring meeting. APPROVED
C.
Determination of Tournament Champion
The winner of the conference championship
meet shall be the team scoring the greatest
number of points according to the scoring
procedure described below:
1. scoring will be carried to 16 places, in
accordance with the NCAA rule book. APPROVED
D.
Tournament Administrative Personnel and Their Duties
4. The conference meet director shall hire an
outside professional to act as “Meet
Manager”. APPROVED
E.
Officials
3.
Payment of Officials
All participating teams shall be
billed to cover the cost of officials and other expenses pertaining to the running of the championship
meet. APPROVED
3. Procedures for the Selection of Awards
Recipients
A. All-Conference Team
1. Swimmers on the All-Conference Team shall be
selected by means of
consideration times arrived at
using a formula based on the current NCAA
Division
III Championship qualifying standards. APPROVED
The all-conference consideration
times are calculated by taking the invited national qualifying time (NQT) for
each NCAA event (announced two weeks prior to NCAA’s) and multiplying that time
in seconds by a consistent percentage (i.e. NQT + 7%). A swimmer may qualify for the All-Conference
team in one or more events, and more than one swimmer may qualify in an event. APPROVED
B. Coach of
the Year
Selected
by a vote of the coaches at the conference championship, following the prescribed
guidelines in the ODAC Manual. APPROVED
C. Bonnie Kestner Sportsmanship Award
Selected
by a vote of the coaches at the conference championship. APPROVED
4. Coaches Meetings
Two to be held annually: one at the conference championships to select
the Swimmer,
Rookie, and Coach of the Year, as well as the Bonnie Kestner Sportsmanship
award,
and
one at the Spring meeting (set for the last Friday in April) to conduct all
other sport
committee business. APPROVED
Men’s Tennis
1. Request a third-place game on Sunday
Saturday of the conference tournament prior to the championship
following both semifinals earlier in the day. MOTION TO AMEND THE
RECOMMENDATION AS NOTED ABOVE. APPROVED
2. Recommend that USTA umpires be present for
conference semifinals and championship – also
suggested
for quarterfinal matches. APPROVED
3. Approve the new format for
all-conference selections.
*Motion to refer the procedure to the
awards committee requesting that the members review the recommendation from
men’s tennis and review the process implemented by women’s tennis following the
championship format adjustment in 2007. APPROVED
Track and Field/Cross
Country
1. Change outdoor championships to two-day meet
with trials the day before. APPROVED
2. Add the 3,000-meter steeplechase as
a championship event. APPROVED
3. Pole vault starting heights will be
determined by the games committee. The
starting height will be
12 inches
below the sixth seed on the final performance list. APPROVED
VISOA/Soccer
Officiating
Jay Hall, Commissioner of VISOA, was asked to visit the
meeting and review the recent letter indicating a fee increase for 2007. The
Board concluded that VISOA should work with the commissioner to negotiate a new
contract in 2007 and beyond keeping in mind the necessity to recognize a tiered
fee increase due to budget limitations at many schools in the conference. Mr.
Hall agreed to meet with Commissioner Bankston in early June to complete a
contract for 2007-2009 soccer seasons. A new agreement letter will be
distributed to the schools once this process is complete.
Commissioner’s Cup
Presentations
Washington and Lee captured all three cups in the 2006-07
academic year. Plaques were awarded to W&L interim athletics director Chuck
O’Connell. Farm Bureau plans to send a representative to
Scholar-Athlete Award
The winner of the Majorie Berkley and Doc Jopson awards were
selected. Hampden-Sydney’s Greg Smith was selected the winner of the Jopson
award while Washington and Lee’s Ginny Wortham was selected as the
Nominating Committee
Report
The nominating committee presented the slate of officers for
2007-08, 2008-09. Kelly Morrison (SBC) – President; Denis Kanach (RMC) –
President-Elect; Curt Kendall (BC) – Past-President. APPROVED